PRIVACY STATEMENT

This Privacy Statement (“Statement”) explains how and why Nuritas Limited (“Nuritas”) processes personal information (known as “Personal Data” under applicable data protection law) that we collect or that is provided to us as part of our business operations, including via our website www.nuritas.com (the “Website”).

Please see our Cookie Policy if you would like to understand how we may use cookies and other web tracking devices on our Website. 

NURITAS

Nuritas, a limited liability company incorporated under the laws of Ireland, is responsible for your Personal Data.

WHEN DO WE PROCESS YOUR PERSONAL DATA?

We may process your Personal Data when you, or an organisation with which you are connected, do business with us, when you visit our Website, and / or for marketing, business operation and relationship management purposes.

How we Collect your Personal Data

When you or an organisation with which you are connected (e.g. your employer) engage us, or enquire about engaging us, to supply products or perform services, we may collect certain Personal Data direct from you, your organisation and/or from publicly available resources.

We may also collect Personal Data for marketing, business operation and relationship management purposes when you or your organisation:

  • work with us, or supply us with products or services, or offer to do these things;
  • communicate with us or any of our staff;
  • visit our premises;
  • supply your Personal Data to us via our Website, email, in person, by telephone or otherwise;
  • subscribe to, or express interest in, any of our newsletters or mailing lists, or access to any of our restricted content; and
  • attend, or express an interest in, any of our events or seminars.

Please see our Cookie Policy for information on how we collect your Personal Data when you visit our Website.

What Personal Data we Process

We will collect and process Personal Data including, where applicable:

  • your name;
  • your employer, your job title and/or position;
  • your contact details, including your address, email address and phone number;
  • documentation confirming your identity, such as your passport or driving licence;
  • financial information, including information necessary to make or receive payments to and from you and for the purposes of fraud prevention;
  • details of your visits to our premises and your correspondence, communications and connections with our staff;
  • CCTV footage, when you visit our premises;
  • your business activities and your areas of interest;
  • information relating to your subscription to, receipt of, or interest in any of our mailing lists or newsletters, or registration to access any of seminars or other events we may organise;
  • special category Personal Data, specifically information regarding any disability or mobility or dietary requirements you might have, which we will only process on the basis of your consent;
  • publicly available information; and
  • any information which is provided to us by you or on your behalf.

When you visit our Website, we will collect and process Personal Data including:

  • the name of the domain and host from which you access the internet;
  • the internet protocol (IP) address of the computer which you are using;
  • the browser software you are using;
  • the operating system you are using; and
  • the date and time at which you are accessing the Website.

We will also collect and process information about your interaction with our Website using cookies.  For more information on how we use cookies, please see our Cookie Policy.

Legal Basis for processing your Personal Data

We process Personal Data on the following legal bases when you, or an organisation with which you are connected, do business with us:

Entering into and performing a contract: We process your Personal Data where it is necessary to enter into and perform our contract with you, and in particular:

  • to incept you or your organisation as our customer or supplier;
  • managing and administering your or your organisation’s business relationship with Nuritas, including processing payments, accounting, auditing, billing and collection and support services; and
  • for purposes related and/or ancillary to any of the above or any other purpose for which your Personal Data was provided to us.

It is necessary to provide us with your Personal Data on this basis as it is necessary to fulfil our contractual commitments with you.  The consequence for not doing so is that we, or your organisation, will not be able to perform the services for which we, or your organisation, have been engaged.

Legitimate interests: We process your Personal Data where it is in our legitimate interests to do so, and in particular:

  • to incept the organisation with which you are connected as our customer or supplier;
  • to enter into a contractual relationship with the organisation with which you are connected;
  • to provide, or receive, the products or services the organisation has requested of us, or agreed to provide to us;
  • managing and administering the business relationship of the organisation with Nuritas, including processing payments, accounting, auditing, billing and collection and support services;
  • to conduct due diligence checks; and
  • for purposes related and/or ancillary to any of the above or any other purpose for which your Personal Data was provided to us.

Compliance with legal obligations: We also process your Personal Data in order to comply with legal obligations to which we are subject.  We process your Personal Data:

  • to comply with our legal and regulatory obligations (e.g. record keeping obligations);
  • to conduct due diligence checks;
  • to comply with our obligations under anti-corruption, anti-money laundering and terrorist financing legislation;
  • to comply as appropriate with the requirements of relevant governmental and/or regulatory authorities or bodies; and
  • to prevent, detect and respond to actual or potential fraud or other illegal activities.

We process Personal Data for marketing, business operation and relationship management purposes according to the following legal basis:

Legitimate interests: We may obtain, collect and process your Personal Data where we have a legitimate interest in doing so.  We have legitimate interests in:

  • promoting our firm;
  • inviting you to events, seminars, webinars and meetings;
  • developing and maintaining relationships with business contacts;
  • conducting administrative and operational processes within our business;
  • protecting the security and integrity of our premises, IT systems, online platforms and other systems;
  • managing and administering our relationship with our business contacts and with our clients;
  • sending you marketing material, newsletters, legal updates and other information; and
  • monitoring and analysing your reception of, and interest in, material we send you.

We process Personal Data gathered when you visit our Website according to the following legal basis:

Legitimate interests: We may obtain, collect and process your Personal Data where we have a legitimate interest in doing so.  We have legitimate interests in:

  • providing you with access to our Website and enabling you to use it;
  • conducting administrative and operational processes within our business;
  • protecting the security and integrity of our online platforms, IT systems and other systems;
  • providing, improving, monitoring and testing the effectiveness of our Website;
  • ensuring the content on the Website is presented in an effective, accessible and user-friendly format; and
  • monitoring metrics such as numbers of visitors, traffic data and demographic patterns.

When we process your Personal Data based on our legitimate interests, we make sure to consider and balance any potential impact on you and your data protection rights.  We will not use your Personal Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted by law).

You have certain rights when we process your Personal Data on this basis.  For more on exercising your data subject rights please see the section of this statement headed “Your Rights”.

Sharing and Disclosure of your Personal Data

We may disclose some or all of the Personal Data we collect from you to certain trusted third parties in accordance with contractual arrangements we have in place with these third parties, including:

  • other people in your organisation;
  • our auditors and professional advisors;
  • regulators and official authorities;
  • suppliers and service providers to whom we outsource support services;
  • IT service providers;
  • third parties involved in hosting or organising events or seminars; and
  • third parties who assist us in marketing and promoting the firm.

Data Retention

We will keep and process your Personal Data for a period of six years after collection.  If however you wish to opt out of receiving marketing emails, newsletters or other such communications, you may do so at any time by emailing us at privacy@nuritas.com.  Similarly if you wish to exercise your rights as a data subject over any of this Personal Data you may do so by emailing privacy@nuritas.com. For more on exercising your data subject rights please see ‘Your Rights’.

PERSONAL DATA WHICH YOU PROVIDE TO US

It is your responsibility to ensure that all Personal Data you provide us with is complete, accurate and up-to-date in all respects and not misleading.  Our ability to provide our products and services, and the quality thereof, may be negatively affected if you fail to do so.

You may provide Personal Data about yourself or about other people to us during the course of our dealings with you.  Whenever you provide us with Personal Data about another person, you must ensure that you are entitled to disclose to us the Personal Data relating to that other person, and that we may process that Personal Data in accordance with this Privacy Statement without having to take any further steps.  It is your responsibility to ensure that the person concerned is aware of the content of this Privacy Statement.

TRANSFERS OF PERSONAL DATA

In certain circumstances we may transfer your Personal Data outside of the EU.  We only transfer your Personal Data where the third country in question ensures an adequate level of protection in line with EU data protection standards, or where there are appropriate safeguards in place to protect your Personal Data.

YOUR RIGHTS

You have a number of rights regarding access to and control of your Personal Data, including:

  • Right of Access: You have the right to ascertain what type of Personal Data Nuritas holds about you and to a copy of this Personal Data.
  • Right to Complain: You have the right to lodge a complaint with the Data Protection Commission regarding the processing of your Personal Data.
  • Right to Erasure: In certain circumstances you may request that we delete the Personal Data that we hold on you.
  • Right to Object: Where we rely on our legitimate interests to process your Personal Data, you have a right to object to this use.  We will desist from processing your personal information unless we can demonstrate an overriding legitimate interest in the continued processing.
  • Right to Portability: You may request us to provide you with certain Personal Data which you have given us in a structured, commonly used and machine-readable format and you may request us to transmit your Personal Data directly to another data controller where this is technically feasible.
  • Right to Rectification: You have the right to have any inaccurate Personal Data which we hold about you updated or corrected.
  • Right to Restriction: You have the right to request that we stop using your Personal Data in certain circumstances including if you believe that the Personal Data we hold about you is inaccurate or that our use of your Personal Data is unlawful.  If you validly exercise this right, we will store your Personal Data and will not carry out any other processing until the issue is resolved.

Please bear in mind that your rights in relation to your Personal Data are not absolute and that we must be cognisant of our legal and regulatory obligations.

You can exercise your rights in relation to your Personal Data by contacting privacy@nuritas.com.  We may request that you provide proof of your identity for security reasons and in order to prevent the unauthorised disclosure or misuse of Personal Data.  We will only charge you for requests to access your Personal Data where they are unreasonable, unfounded or excessive. If, after contacting us, you are still not satisfied with our response, you have the right to lodge a complaint with the Data Protection Commission.

CHANGES TO THIS STATEMENT

We may amend this Statement on occasion, in whole or part, at our sole discretion.  Any changes will be effective immediately. You should check this page from time to time to take notice of any changes we make, as they will be binding on you.

If at any time we decide to use your Personal Data in a manner significantly different from that stated in this Statement, or as otherwise disclosed to you at the time it was collected, we will notify you by e-mail or by telephone, and you will have a choice as to whether or not we use your Personal Data in the new manner.

SECURITY

Your Personal Data is held on secure servers hosted by our contracted hosting provider.  The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet.  Hence, no data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your Personal Data.

LINKS

From time to time our Website may contain links to and from other websites.  Where our Website contains links to other websites and resources provided by third parties, these links are provided for your information only.  We have no control over the contents of those websites or resources.

SOCIAL MEDIA

Should you choose to communicate with us using social media channels, or to follow us on social media, it is up to you to choose your preferred profile settings for the channel you choose.

COOKIES AND WEB BEACONS

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to collate aggregate information.  This is statistical data about how you browse our website. This may involve the use of cookies and web beacons.

Information about your general Internet usage may be obtained by using a cookie file which is stored on the hard drive of your computer.  Cookies contain information that is transferred to your computer’s hard drive. We may also use web beacons. A web beacon is graphic image that is placed on a website and that is used to monitor the behaviour of the user visiting the website.

 

Cookies and web beacons help us to improve our website and to deliver a better and more personalised service.  They may be used to enable us to:

  • To estimate usage numbers, patterns and related activity.
  • To store information about how you accessed and use our website and your preferences, and so allow us to customise our website according to your individual interests.
  • To recognise you when you return to our website.

Information collected in this manner may be transmitted to and stored on servers outside of the EU.  We may also transfer this information to third parties where required to do so by law, or where such third parties process the information on our behalf.  You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the placing of cookies. However, if you select this setting you may be unable to access certain parts of the Website or be unable to avail of any of our services.  Unless you have adjusted your browser setting so that it will refuse cookies, cookies will issue when you log on to our website.

CONTACT

If you have any questions or concerns, please contact us on privacy@nuritas.com.